Responsible AI Policy

1. Introduction

Artificial Intelligence is transforming how businesses operate, make decisions, and scale. At Chigisoft, we believe AI should be implemented responsibly, practically, and with clear human value in mind.

This Responsible AI Policy outlines the principles, commitments, and operational philosophy guiding how Chigisoft designs, integrates, deploys, and supports AI-powered systems, tools, workflows, and experiences. This policy applies across:

• AI systems and integrations
• AI readiness assessments
• Workflow automation solutions
• AI-powered platforms and products
• AI-assisted analytics and reporting
• Internal and client-facing AI implementations

2. Our AI Philosophy

At Chigisoft, we view AI as a tool to empower people, improve efficiency, reduce operational friction, support better decision-making, unlock growth opportunities, and enable scalable innovation.

We believe AI should solve real business problems — not simply exist as a trend or marketing feature. Our approach prioritises practical outcomes, human oversight, operational responsibility, long-term sustainability, and ethical implementation.

3. Human-Centred AI

Chigisoft believes AI should support people — not irresponsibly replace critical human judgement. Where appropriate, AI systems should operate with human review, human validation, human escalation pathways, and operational oversight.

Users remain responsible for evaluating outputs and making final business, operational, financial, legal, or strategic decisions.

4. Transparency & Responsible Use

We strive to communicate clearly when AI systems are involved, automation is being used, or AI-generated outputs may influence workflows or insights. We encourage responsible use of AI-generated recommendations and outputs.

AI systems may produce inaccurate information, misinterpret context, generate incomplete recommendations, or reflect limitations in available data. AI outputs should be reviewed appropriately before being relied upon in high-impact or sensitive situations.

5. Privacy & Data Protection

Chigisoft seeks to design and operate AI systems with privacy and confidentiality in mind. Depending on the engagement, this may include access controls, data minimisation practices, encryption measures where appropriate, operational safeguards, confidentiality obligations, and responsible handling of client information.

We seek alignment with applicable privacy and data protection obligations where relevant. For additional information, users should review our Privacy Policy and Security & Compliance information.

6. Bias Reduction & Fairness

AI systems may reflect limitations or bias present in training data, inputs, operational assumptions, external models, or providers. Chigisoft takes commercially reasonable steps to reduce unfair bias where possible, improve operational fairness, review outputs appropriately, and encourage responsible implementation.

However, no AI system can be guaranteed to be entirely free from bias or unintended outcomes.

7. Security & Operational Reliability

Chigisoft recognises that AI systems may introduce operational and security considerations. Where appropriate, we implement commercially reasonable safeguards designed to support secure access management, infrastructure protection, monitoring and logging, operational resilience, responsible integrations, and controlled deployment practices.

Security practices may vary depending on project scope, infrastructure requirements, client environments, third-party providers, and regulatory obligations.

8. AI Assessments & Readiness Scores

Chigisoft may provide AI readiness assessments, operational maturity scores, workflow analyses, AI opportunity audits, and automated recommendations. These outputs are intended to provide strategic insight, operational guidance, improvement recommendations, and technology direction.

They do not constitute legal advice, compliance certification, security certification, financial guarantees, or guaranteed operational outcomes. Users remain responsible for evaluating recommendations and implementation decisions.

9. Third-Party AI Providers

Certain Chigisoft solutions may incorporate or integrate with third-party AI systems, APIs, models, or infrastructure providers, including large language model providers, cloud AI platforms, automation services, analytics providers, and AI infrastructure providers.

Third-party providers may operate under their own policies, limitations, security controls, and operational standards. Chigisoft does not control the practices or availability of third-party AI providers.

10. Responsible Client Collaboration

Successful AI implementation requires collaboration between technology, operations, leadership, governance, and change management. Clients are encouraged to validate AI outputs, maintain appropriate oversight, train users responsibly, implement internal controls, and monitor operational impact.

AI implementation should align with business objectives, operational realities, and organisational readiness.

11. Continuous Improvement

AI technologies evolve rapidly. Chigisoft continuously evaluates emerging AI capabilities, security considerations, operational best practices, responsible implementation approaches, and user and client feedback. We may update our AI practices, systems, or policies as technologies and regulatory expectations evolve.

12. Limitations of AI Systems

Users acknowledge that AI systems may produce errors, generate inconsistent outputs, require supervision, depend on input quality, change over time, and be affected by third-party platform changes. AI systems should not be treated as infallible or fully autonomous decision-making authorities.

13. Our Commitment

Chigisoft is committed to building AI systems that are practical, secure, responsible, human-aware, scalable, and outcome-focused. We believe responsible AI implementation is not only about technology — it is about trust, operational maturity, and long-term impact.

14. Contact Information

For questions regarding this Responsible AI Policy or AI-related practices, please contact: